VoiceCap

VoiceCap is an AI notetaker for meetings, whether they happen in the room or on a call. It records or ingests a meeting, transcribes it with speaker identification, and turns it into summaries, decisions and action items that a team and its AI assistants can search. The product supports 100+ languages, detects the language automatically, and writes the summary and action items in the language you pick, so the output matches the language the meeting was actually held in. Every meeting becomes a searchable record of what was decided and who owns it. VoiceCap is an EU company, recordings and transcripts are stored in the EU, and the free plan includes 300 free minutes with no card required. The problem VoiceCap addresses is stated plainly by its makers: most AI notetakers are strong in English and mediocre in everything else. For teams that work in Lithuanian, German or any of the many languages spoken across Europe, an English-first transcription tool produces summaries that are subtly wrong and action items that nobody fully trusts. VoiceCap was built the other way around. Transcription covers 100+ languages, and the summary, decisions and action items are written in the same language as the conversation, so a meeting held in one language does not have to be understood in another. Beyond language, the second problem is memory: a decision agreed in a call is easy to lose, and the person who owned it is easy to forget. VoiceCap keeps every meeting as part of a shared, searchable archive so that what was agreed and who is responsible stays retrievable long after the call ends. There are three ways into VoiceCap. First, you can record in the room: open VoiceCap and press record, or use the iOS and Android apps to record an in-person meeting. Second, you can upload a file — audio or video from any recorder — in MP3, M4A, WAV, MP4 or MOV, with speakers separated in the output. Third, an AI note taker can join your online meeting on Zoom, Google Meet, Microsoft Teams or Webex. If you connect your calendar, those calls are recorded automatically, and scheduling shown in the product lists upcoming meetings as 'will record', whether it is a weekly client sync on Google Meet or a vendor review on Teams. Everything is stored in the EU. The point of offering all three routes is that teams do not standardise on one meeting tool: some conversations are around a table, some are on a video platform, and some arrive as a recording after the fact. Once a meeting is captured, VoiceCap's AI transcribes it with speaker identification in minutes rather than hours, using what the product describes as industry-leading accuracy across European languages. Language handling is automatic: the product covers 100+ languages and detects which one is being spoken. From the transcript, VoiceCap produces a set of structured outputs. The summary is written in the language you pick. Decisions are pulled out of the conversation, linked to the second they were said, and made searchable across all meetings. Action items carry an owner and a due date. A meeting page shows the transcript with speakers separated and timestamped, a summary, the decisions, the action items and the project the meeting belongs to, following the product's promise that 'one meeting in' yields 'everything below out'. Everything can be exported as Markdown or plain text and shared with your team. In a sample kick-off meeting of 47 minutes with three speakers, the summary captured that a two-phase plan was agreed, with phase one starting on 1 October and phase-two budget needing sign-off by the end of September. Meetings sort themselves into projects based on what was said, so the archive organises itself instead of waiting for someone to file it. Search runs across transcripts, summaries and decisions at once, and every hit links to the second in the recording where it was said — so a search result is not just a match, it is the moment itself. Sharing is controlled at the meeting level: keep a meeting private to yourself, share it with a group, open it to the whole workspace, or create a link that requires sign-in and expires in 30 days. Access is managed through roles. Owners and admins run the workspace, members record and share meetings, and viewers can only read. Viewers are free and unlimited on every plan, which means a team can give read access to stakeholders without paying for each of them. VoiceCap frames this as answering two questions for a team at once: who sees what, and what was decided. VoiceCap also exposes your meeting archive to AI assistants. You can add VoiceCap as an MCP server, after which Claude, ChatGPT or any MCP client can answer questions from your meetings, with links back to the moment in the recording. The connection is read-only and scoped: the assistant sees only what you can see. In the product's own example, asking Claude 'What did we promise Northwind in the last three calls?' returns the open commitments with the meeting and timestamp each came from. On the trust side, VoiceCap is an EU company and your data is stored in EU data centers. Where processing involves providers outside the EU, EU Standard Contractual Clauses and appropriate safeguards keep it GDPR compliant. Audio, transcripts and summaries are encrypted in transit and at rest, covering every copy from the moment you upload a recording to the moment you delete it. Your audio and transcripts are never used to train AI models — the AI providers used process a meeting only to return its transcript and summary. Deletion is permanent rather than a hidden archive, and configurable retention periods are on the way. The product describes its own method as four steps: Record, Upload, Transcribe, Act. Capture happens through the in-room recorder, a file upload or a meeting bot; transcription with speaker identification follows automatically; and then you act on the result — reviewing AI summaries and action items, searching the archive, exporting as Markdown or plain text, and sharing with your team. VoiceCap summarises the flow as 'One meeting in. Everything below out.' The distinguishing choices in that pipeline are the language-first approach, with transcription and output in the same language across 100+ languages, and the archive-first design, where search, projects, decisions and AI access all operate on the collected set of meetings rather than on one file at a time. For users, the stated outcomes follow from those choices. Note-taking stops being a manual job: summaries, decisions and action items are produced for you in minutes. Nothing agreed in a meeting depends on someone's memory, because every decision is linked to the second it was said and searchable across all meetings. Multilingual teams get output in the language of the meeting instead of an English approximation. Meeting history becomes shared company memory rather than a private folder of recordings, while permissions and roles decide who reads what. And the privacy posture — EU storage, encryption, no training on your data, permanent deletion — is presented as something teams can rely on rather than something they have to take on faith. Concrete scenarios appear throughout the product content. An in-person board meeting can be recorded with the iOS or Android app. A weekly client sync on Google Meet or a vendor review on Microsoft Teams can be joined automatically by the note taker once the calendar is connected. A recorded file can be uploaded after the fact and transcribed with speakers separated. A kick-off meeting, such as the sample website redesign proposal with three speakers over 47 minutes, produces a summary with the agreed phases and deadlines, individual decisions linking back to the exact second, and action items with owners. Later, someone can ask Claude or ChatGPT what the team promised a client across the last three calls and get the open commitments with sources. Sharing covers private meetings, group access, workspace-wide access and time-limited sign-in links, which suits situations where a client or executive needs read access to one meeting rather than the whole archive. VoiceCap is aimed at teams and at people who are in meetings most days of the week. Because viewers are free and unlimited, the model suits organisations where a small number of people record and a larger number read. Payment is per capture seat: the Free plan costs €0 forever and includes 300 minutes, one capture seat, unlimited free viewers, meeting bots for Meet, Zoom, Teams and Webex, auto-record from Google and Outlook calendars, AI summaries, decisions and action items, 100+ languages detected automatically, and MCP access from Claude and ChatGPT. Pro is €29 plus VAT per capture seat per month with 1,000 minutes per seat each month, plus the ability to add and drop seats and advanced permissions including groups, roles and share links. Business is €49 plus VAT per capture seat per month with unlimited recording and transcription, owner oversight of every meeting and priority support; SSO, SCIM, retention and audit logs are listed as coming soon. Integrations mentioned include Zoom, Google Meet, Microsoft Teams, Webex, Google and Outlook calendars, Claude, ChatGPT and any MCP client. Browser recording and upload, speaker separation, search across transcripts and decisions, sharing with people and groups, Markdown and text exports, original recording storage and EU/GDPR compliance apply on every plan. VoiceCap's core proposition is narrower and more specific than a general meeting assistant: it is the AI notetaker that works in your language, not just in English. It captures meetings in the room, on a call or from a file; transcribes them in 100+ languages with speaker identification; distils them into summaries, decisions and action items; stores everything in a searchable EU-hosted archive with granular sharing and roles; and lets Claude, ChatGPT or any MCP client query that archive read-only. For teams that meet in more than one language and want a durable record of what was decided and who owns it, that combination — language coverage, a searchable company memory, and EU data handling with no training on your data — is the product's primary value.