Key Features

• •Manage your entire portfolio in one place with properties, units, tenants, and leases organized in a single dashboard. Track occupancy, equipment details, and upload photos, floor plans, and documents per property while grouping properties into portfolios for better organization.
• •Automate Nebenkostenabrechnung with a step-by-step wizard that guides you through cost allocation for water, heating, waste, and insurance. Generate compliant PDFs and deliver them via email or post while built-in deadline tracking ensures you never miss the 12-month BGB §556 window.
• •Track every euro automatically by connecting your bank account via Open Banking for automatic transaction syncing. The reconciliation engine matches incoming payments to tenants and leases with confidence scoring, while manual CSV import supports banks without Open Banking integration.
• •Automatic rent tracking and reminders show real-time payment status per lease without checking your bank app. The system sends friendly reminder emails when tenants miss payment dates and displays full rent collection status across all properties on one comprehensive dashboard.
• •Provide tenants with a professional portal where they can view lease details, check payment history, submit meter readings with photos, report damage, and message you directly. You control what tenants see while they enjoy a clean, professional experience without app downloads.

Use Cases

• •Private landlords managing 1–50 rental units can replace their current system of Excel spreadsheets, WhatsApp groups, and paper folders with a centralized platform that handles all aspects of property management from rent collection to expense tracking.
• •German landlords struggling with annual Nebenkostenabrechnung can use the automated wizard to properly allocate operating costs, generate compliant PDFs, and ensure they meet the 12-month BGB §556 deadline without the usual panic and complexity.
• •Landlords currently paying 5–8% of monthly rent to property managers can self-manage their properties using professional tools that automate routine tasks like rent reminders, meter reading collection, and tenant communication while maintaining direct control.
• •Small property management companies tired of expensive enterprise software can use Vermietler to manage multiple properties efficiently with features like portfolio grouping, automated bank reconciliation, and professional tenant portals that scale with their business.

Who is this for?

Vermietler is designed for private landlords in Germany who manage between 1–50 rental units and want to self-manage their properties without paying expensive property management fees. It serves landlords who are currently using spreadsheets, paper folders, and WhatsApp groups to track rent and communicate with tenants. The platform also caters to small property management companies that find enterprise software solutions too complex or costly for their needs. While specifically built for the German rental market with features like Nebenkostenabrechnung automation and compliance with German rental laws, the platform can work for landlords in any market who need better organization and automation tools.